1. The controller and contact information

Turun yliopisto
Kieli- ja viestintäopintojen keskus
FIN-20014 TURUN YLIOPISTO

Contact person: Jenni Laine; jrenie@utu.fi
Data protection officer: Camilla Engman; dpo@utu.fi

2. The name of register

Suomipassi -application register

3. The purpose for personal data processing

Suomipassi -application uses personal data mainly to authenticate users.
Personal data may be used for the following purposes:

  • Track the progress of individual students in order to give them credits for their achievements

4. Legal basis of processing

A consent of the registered.

5. Data content of the register

Persons whose data can be processed are: application users.
The following information may be stored in the register:

  • Email address
  • Application usage: phrase status, time and location of the user, favorite phrases

6. Origin of data content

Personal data is obtained primarily from the data subjects themselves.
Personal data may also be collected when using application:

  • Account is created when the user first logs in the system, only the email is stored
  • Location and learning information is created when the user stamps phrases to ‘done’ or rates her learning with a smiley
  • Pressing the favorite phrase button saves that information

7. Personal data retention period

Personal data will be deleted on request.

8. Transfers of personal data

Personal data will not be transferred outside the European Union or the European Economic Area.
Personal data will not be handed over for third parties.

9. Publicity

All personal data saved to the system is not for publication.

10. Data subject’s rights

The Registered has these rights related to personal data stored through the Suomipassi application:

  • Right to inspect personal data relating to the Registered
  • Right to erase personal data
  • Right to restrict processing of personal data
  • Right to oppose processing of personal data
  • Right to make complaint to regulatory authority
  • In the above cases, the connection is made to the registry contact person

11. Data protection methods

The use of systems containing personal data is restricted to Suomipassi servers administrators. These persons receive regular training related to data protection, and data protection arrangements are audited regularly. The data is stored in servers and databases, which are protected by firewalls, passwords and other technical means.